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Send Confirmation Email to Google Form Respondents

With Email Notifications, you can automatically send a confirmation email to respondents after they submit your Google Form. You can create a pre-written auto-responder template and the form submitter will get your confirmation email almost instantly.

You can include a copy of the user's answers in the confirmation email along with a PDF document containing the entire form response formatted a neat table.

Set up Respondent Notifications

  1. Open your Google Form and launch the Form Notifications add-on.

  2. Click Email Notification from the Create menu to create a new workflow for sending automatic email notifications to the form respondent.

  3. Set the workflow name to, say, Respondent Notifications. This is used internally and not visible in the outgoing emails.

  4. Specify the Sender's details and create the email message template. You can also customize the sender's name, the Gmail alias through which your emails are sent, the subject line and the message body with dynamic form fields.

  5. In the Email Recipients section, check the Notify Form Respondent option and then select the form field from the dropdown that contains the email question. The mail will be sent to the email address that the user types in the answer field of this email question.

tip

If you have enabled the Collect Email Addresses option for your Google Form, please choose the question titled Submitter Email Address from the dropdown and the notification will be sent to the Google account of the submitter.

Click the Save button to activate the workflow. You can easily follow up with the form respondents after they submit your Google Form.

Email the person who filled out the Google Form

Notify Multiple Email Addresses

Say you have built a parent's feedback form for your school and the Google Form has two question fields where the respondents need to provide:

  • Student's Email Address
  • Parent's Email Address

If you would like to send an email notification to answers from multiple form fields, dynamic form fields can help. Instead of turning on the Notify form respondent option, go to the TO or CC Recipients fields and select the question field marker from the dropdown, separated by commas.

Multiple Respondent Emails

You can also combine dynamic form answers with a fixed email address. For instance, if you set the notification email addresses in the rule as {{Email Address}}, email@domain.com, the same email message is sent to the form respondent as well as the specified email address.

tip

You can set up multiple email notifications, one for the form owner and other rule for the form respondent, and thus send separate emails to different people.